Registration
Students should complete the Intent to Register form for the following semester by the deadline established. Students are required to register and pay their fees by specific deadlines. Those failing to do so will be charged a late fee. Each instructor reserves the right to limit registration to those who have adequate background knowledge for the course, and/or to a class size conducive to the nature of the course material. The college reserves the right to cancel a course for which fewer than 10 students are registered.
Letters of Permission
In certain cases students may elect to take a course not offered by EBC but available at another institution of higher education. If such courses are to receive transfer credit, permission must be obtained through the Registrar's Office and a Letter of Permission will be issued, specifying limits and conditions. A minimum "C" grade is required for transfer (minimum grade of 2.0 on a 4.0 scale).
Course Flow Chart
A schedule of course offerings projected for the following four years is available from the receptionist and on the College website (www.emmanuelbiblecollege.ca). This enables students to plan their semester-by-semester course selection well in advance. Some required courses are available every other year, so the flow chart should be carefully consulted in program planning.
Academic Advising
Students are offered counsel regarding their programs, courses, academic skills and academic challenges. The Registrar or Program Coordinator should be consulted first with regard to programs. Instructors should be consulted first with regard to specific courses. The Academic Dean will meet with students if they are referred by the above personnel, or with students who desire additional advising. Entering students meet with a member of the Admissions Committee for an initial interview and course selection.
Special Academic Needs
Students experiencing short term personal crises should contact Student Life personnel who will connect with the Academic Dean regarding special accommodations. Students requesting long term academic accommodations must provide a completed Psycho-Educational Assessment to the Academic Dean. Complete information on this process is available in the college document ‘Academic Accommodations for Students with Disabilities’.
Academic Freedom and Responsibility
As an institution of higher education, Emmanuel Bible College has the important goal of pursuing and disseminating knowledge. Various propositions may be deemed to be true or false in the course of such academic activity, especially as assumptions are examined and alternative explanations are considered. Faculty and students are free to engage in the pursuit and dissemination of knowledge and truth.
At the same time, Emmanuel holds the Christian Scriptures to be inspired by God and therefore the foundational norm against which accumulated knowledge and assertions of truth and falsity are to be measured.
The academic freedom recognized in paragraph one is therefore to be exercised along with the responsibilities arising from the assertions of paragraph two, and with the additional concept of responsible advocacy, all in the context of Emmanuel's Tenets of Faith.
Responsible advocacy allows an instructor or student to advocate a particular view or position provided the major alternate view(s) or position(s) is (are) presented with competence and fairness.
Academic Load
A full academic load is 15 semester hours (5 three-hour credit courses) and usually one hour of credit in Field Education. Students may not take more than 17 credit hours without the permission of the Academic Dean. The semester hour is the basis upon which credit is reckoned at EBC. For every class hour, a student should expect to spend two hours in out-of-class study. This expectation will vary depending upon the student's ability. In total, an academic course load is considered to comprise 15 semester hours of in-class instruction, approximately four hours of chapel attendance and about three hours of field work (for preparation, ministry and reporting) weekly, for a total of 22 hours.
Class Scheduling
The Block Schedule (see glossary) allows maximum flexibility for busy students and faculty. No classes are held during the day on Wednesdays. This is reserved for a variety of meetings and activities, Field Education assignments and personal study, and in some cases, part-time student employment.
Class Attendance
Students are expected to attend all classes in which they are registered. They may miss one class per course without academic penalty. Beyond this, an academic penalty of 6% per class missed will be applied. Students missing more than three classes in a course (regardless of reason) will automatically fail the course. Students wishing to be exempted from this policy due to extenuating circumstances must meet with the Academic Dean to document and verify those circumstances in writing. All decisions regarding exemption must be communicated to all relevant parties. For the purposes of guidelines established by the Ministry of Training Colleges and Universities, students absent for five consecutive days of their scheduled classes, without valid and documented reason, are considered to have withdrawn from their academic programs.
Course Assignments
Assignments listed in the syllabus are to be submitted on time. Every assignment deemed by the instructor to be major or significant must be completed to pass the course. Late assignments need not be accepted by an instructor, with the exception of situations of extremity and emergency. If a late assignment is accepted, a grade reduction may be assessed.
Academic Writing Policy
Students who are required to take Academic Writing GL111AA must successfully complete this course in their first year (before the completion of 30 hours of academic work). All students need either to receive exemption from Academic Writing or to complete Academic Writing successfully before the completion of 45 hours of work. (Students graduating from the MountainTop program and returning to a degree or diploma program must take Academic Writing in the first semester of their second year and must successfully complete the course before completion of 45 hours of academic work.) Students who fail the course must re-take it in their next semester..
Course Changes and Withdrawals
For semester-length courses, students are permitted to add a course to their selections within one week of the first day of classes. After seven instructional days they may not change their status from credit to audit, or from audit to credit. Students may withdraw from a course without academic penalty until the end of the sixth full week of classes, having consulted with the instructor and the registrar. After the sixth full week of a semester, students who withdraw from a course will be given an "F" for that course. Students choosing to withdraw from the college during a semester are required to complete an official withdrawal form and have it signed by the Academic Dean. There are financial implications of such withdrawals. A formal withdrawal must also be made if a student does not engage in a Field Education credit he/she has registered for.
For modular (week-long) courses, the student may add the course or change between credit and audit status up until the beginning of the second class. Any student withdrawing after the end of the second class must receive an “F” for the course. Refunds are made on a pro-rated basis.
Program Changes
Students wishing to change their academic programs must contact the Registrar for an “Application for Program Change” form. Their application (and supporting documents if requested) will be considered by the Program Coordinator and the Admissions Committee, and the student will be notified as soon as a decision has been made.
Academic Offences
Academic offences include but are not limited to the following: plagiarism, cheating, unauthorized removal of material from the library, classroom misconduct, and tampering with computer programming. Plagiarism is the written or formally spoken use of another person's writing or ideas without the appropriate acknowledgement (rules of appropriate acknowledgement are given in Cite It Right by Fox, Johns & Keller). Plagiarism also includes the student’s submission of the same academic paper in two different courses without permission. Cheating also includes the enabling of others to cheat. When proven, cheating and plagiarism will receive penalties levied in relation to the seriousness of the infraction and they may include re-doing an assignment, failure of the assignment, failure of the course, suspension from the college for a term or longer, or expulsion.
Incompletes
A grade of "Incomplete" may be assigned at the instructor's discretion when any major or significant assignment in a course has not been done due to physical illness, death in the family, or emergency. Such assignments must be completed within six weeks after the last examination of that semester in order to avoid academic penalty.
Examinations
Examinations must be taken at the scheduled times. Students are to be in the examination room prior to the announced starting time. Only writing materials may be brought into the examination room, unless otherwise announced by the instructor. Students will not be admitted late, and will not be allowed to leave the room until the examination is finished. If an exam is missed, it will be forfeited, unless prior arrangements were made. Students who are ill on examination days must notify the college before the announced time of the examination.
Appealing a Grade
Final examinations are kept on file for a period of six months following the completion of a semester. During this time, a student may appeal a specific grade by contacting the instructor. If necessary, consultation may also be made with the Academic Dean. No appeal can be made beyond this six-month period.