Executive Assistant – Abbotsford, BC

In by joy.uvero

Website Power to Change

Help people know Jesus & experience His power 2 change the world


Title:               Executive Assistant
Ministry:      Global Aid Network (GAiN)
Location:      Abbotsford National Resource Center, BC
Reports to:  Chief Executive Officer
Position type: Full-time, salaried  (40 hours/ week)

Position Overview
The Executive Assistant role will provide administrative support for GAiN’s CEO and COO, as well as critical donor and foundation support for the CEO in consultation with the Donor Advancement team at GAiN.

The ideal candidate will work well with a variety of team members and demonstrate flexibility and problem-solving in a fast-paced environment.  They will take initiative to solve unexpected challenges with sound judgment and discernment and balance multiple priorities at a time.

In this role, you will be responsible to achieve the following objectives:

Executive Team Support 
Manage the CEO’s calendar with great attention to detail and effective time management
The CEO and COO’s expense reconciliations and travel arrangements are completed accurately and in a timely manner
Corporate cell phone plans and corporate card reconciliations are completed accurately each month

Donor Coordination
Serve as the first point of contact for donors on CEO’s caseload
Accurately manage CEO’s calendar including initiating donor meetings and confirming details
Ensure the CEO is prepared for meetings with donors and donor events including preparing donor proposals/reports in coordination with the Donor Advancement team
Ensure donor data is captured in a clear and organized manner and entered into appropriate databases
Foundation Coordination
Ensure foundation reports are prepared and sent to foundation representatives as requested and in line with foundation cycles
Research and collect information for foundation funding applications in coordination with the Donor Advancement team

Other Responsibilities
Executing special project/team events as needed
Participate in leadership development on an ongoing basis
Attend Chapel, prayer and staff meetings
Other duties as assigned

About You
You have a deep, growing, intimate relationship with Jesus Christ
You have a genuine desire to see people’s lives transformed by Jesus
You have a heart to serve the GAiN team through your administrative skills
You are dependable, organized and detail-oriented, able to track goals, details and data
You enjoy working in a collaborative team setting but can focus attention on a detailed task
You have excellent written and verbal skills
You are able to prioritize your time and handle competing priorities
You are proficient in Microsoft programs (Word, Excel and PowerPoint) as well as with the Google Suite (email, calendar etc.)

Education and Experience
Experience working in a fast-paced office environment
Job or comparable experience in the international development space is an asset
An undergrad degree in Commerce or Business Administration an asset
Experience with Google Business Suite and Salesforce is an asset

What We Offer Our Staff:
Employer-paid extended health and dental benefits
Health Care Spending Account
Group RRSP contribution options with up to 3.5% matching after 1 year of employment
Access to our Employment Assistant Program (EAP)
Paid vacation
Free registration for FamilyLife Weekend Getaway
Extra vacation week from Christmas to New Year
Weekly Chapel services
Semi-annual Day of Prayer participation
Discounts at our Resource Centre


To apply for this job email your details to joy.uvero@p2c.com.