Administrative Assistant, Christian Embassy

Title: Administrative Assistant

Ministry: Christian Embassy 

Location: Ottawa, ON office (on site)

Reports to: Christian Embassy Staff

Position type: Part time (12-14 hours per week)

Application Deadline: October 24, 2023

Organization Overview

Power to Change  is now a certified Best Christian Workplace!

We are a non-profit movement that invites others on a mission to help others to know Jesus and experience His power to change the world. Would you like to be part of a Christ-centred community that helps you grow professionally and spiritually? If you answered yes, come join us!

Ministry Overview
Inspiring leaders with the person and values of Jesus

The Christian Embassy of Canada (CE) offers connection and inspiration for political, diplomatic and business leaders who are open to learning more about Jesus. By forging relationships of trust, the CE invests in leaders’ professional, personal and spiritual lives. Our vision is to see leaders everywhere living and leading wholeheartedly for Christ.

Position Overview
This position provides administrative, technical and event management support to the ministry of the CE. As a point of contact for many political leaders and influential people, the successful candidate must communicate with excellence and project a professional image through in-person, phone and email interactions in English.

About the Role

In this role, you will be responsible to achieve the following objectives:

Administrative (55%)

Managing incoming and outgoing external communications
Maintaining Executive Director’s calendar and scheduling appointments
Ordering office supplies and researching new suppliers
Updating and maintaining office procedures
Updating and maintaining FileMaker database
Producing reports and invitation lists
Assisting with other duties or special projects as assigned by the Christian Embassy team

Relationship Building (15%)

Creating a first favourable contact and rapport with the Christian Embassy, helping peers to discover God’s love through our interactions (phone, email, in person)
Opening doors for future communications, beginning relationships of trust by setting up meetings, responding to invitations and initiating opportunities

Outreach (25%)

Collaborating with the team in organising and facilitating excellent outreach events
Coordinating volunteers and responsibilities for events
Planning seating arrangements and overseeing receiving table for plated luncheons/dinners
Assisting in collecting and producing video and audio recordings from events
Planning, facilitating and ensuring execution of audio/visual for events

Training & Engagement (5%)

Inspiring and equipping volunteers to influence those in their spheres for Christ
Encouraging volunteers to participate in outreaches in Canada and around the world

About You

You have a deep, growing, intimate relationship with Jesus Christ.
You have a genuine desire to see people’s lives transformed by Jesus.
You communicate professionally in English (written and verbal).
You have proven strong administrative and organisational skills and you are detail-oriented.
You initiate and persevere in developing trusted relationships with wisdom and humility, connecting with leaders and assistants from diverse cultures and political perspectives.
You have the ability to work independently and collaboratively, blending personal skills and expertise with input from team members.
You possess strong technological skills and are proficient in Google Workspace, Microsoft Office and FileMaker (or their equivalents).
You have experience in event and project management.

Education and Experience

Completed a post-secondary degree and office or related experience
Fluency in French (written and spoken) is preferred
International or cross-cultural ministry experience is considered an asset
Knowledge of international protocol is considered an asset

What We Offer Our Staff

Group RRSP contribution options with up to 3.5% matching after 1 year of employment
Paid vacation
Free registration for FamilyLife Weekend Getaway and discounts at our Resource Centre

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly. Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents. As a religious order, all staff are expected to participate in weekly chapels and other ministry prayer times. Candidates who are selected may be required to complete a background check.