Payroll Administrator

In by hrresponse

  • Full Time
  • Toronto, ON
  • This position has been filled.

Website Yonge Street Mission

Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, we’ve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables street-involved youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.

To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire to transform the lives of our community members, and who believe in treating everyone with dignity and respect.

If you are inspired by our vision and feel a true call to contribute to YSM’s work, we’d love to hear from you.

What We Offer:

As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staff’s mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community, as well as flexible hybrid work arrangements. Our competitive Total Rewards compensation package also includes Group RRSP matching, annual leave and paid personal days, comprehensive health and dental care coverage, an Employee and Family Assistance Program that includes counselling services by Christian professionals, and numerous other perks.

The Opportunity:

We are seeking a Payroll Administrator to effectively manage the YSM and The Three Ten Centre Inc. payrolls with respect to supervising payroll staff, processing, updating and reconciling transactions on a timely basis. This position provides external reports to CRA, Service Canada, WSIB, Ministry of Finance and other agencies on YSM staffing, salary, benefits, and payroll processing. This position manages all staff RRSP administrative processing and provides oversight on other benefit programs. The position manages and completes the The Three Ten Centre Inc. accounts payable, journal entries, reconciliations, HST preparation and submission, and other ad hoc transactions. The position is responsible for research on policies, procedures, regulations, standards, and guidelines for CRA, Service Canada, WSIB, Ministry of Finance, and Employment Standards Act (ESA). The position is a permanent full-time role reporting to the Accountant.


  • Providing leadership to 310 payroll administrator, which may include delegating, reviewing work, training, and coaching
  • Collaborate with People and Culture to ensure all appropriate documentation is received to process employee payroll
  • Setting up and maintaining employee payroll files and records
  • Verifying bi-weekly and semi-monthly timesheets and overtime submitted by departments are approved and entered accurately in the payroll system
  • Processing the semi-monthly payroll for employees
  • Informing employees about payment procedures and benefits programs
  • Calculating pay and benefit entitlements, overtime and other payments
  • Preparing reports by compiling summaries of earnings, taxes, deductions, leave, and non-taxable wages
  • Verify the accuracy of the year-end employee tax slips, distributing slips and submitting government filings to meet deadlines
  • Reviewing and verifying the accuracy of 310 employee tax slips
  • Preparing and submitting to CRA authorization forms for tax deduction at source
  • Maintaining confidential information by adhering to legal and ethical standards
  • Identifying any areas of improvement within the payroll process and leading the implementation of new payroll processes and systems
  • Working with cross-functional stakeholders to ensure the benefits and payroll services are delivered at best practice standards
  • Ensure all payroll accounting procedures are accurate and properly journalized in the accounting system
  • Maintaining and verifying payroll reporting records
  • Creating payroll reports and storing information
  • Investigating and resolving payroll issues in a timely and efficient manner
  • Managing all aspects of the payroll system
  • Preparing adhoc reports as required by management
  • Preparing bank reconciliation
  • Managing petty cash processing, journalizing, and reconciliation
  • Liaising with ADP regarding changes to the payroll
  • Researching matters pertaining to Payroll updates on CRA website and advising the Finance Director and Accountant on the possible implications for YSM
  • Entering all payroll changes – new employees, terminations, salary and position changes for both 310 and YSM payrolls
  • Supervising the annual preparation of T4A slips


  • Post-secondary education, a university degree preferred
  • At least a payroll compliance practitioner certification
  • At least a minimum 3 years payroll experience
  • Knowledge of payroll application processing, ADP preferred
  • Excellent understanding and use of Microsoft Office Suite
  • Technical understanding of computer systems and applications
  • Familiarity with banking and online payment processes, applications, and systems
  • Familiarity with Financial Edge NXT, ADP, BambooHR, Browser Applications
  • Accounting knowledge of preparing and entering journal transaction entries
  • Strong numerical aptitude, analytical skills, and attention to detail
  • Excellent communication skills and collaboration with team members
  • Able to prioritize and multitask effectively
  • A demonstrated commitment to the principles of faith values and mission of YSM
  • A police check will be required

Deadline for Application: October 20, 2022

Start Date: November 1, 2022

While we appreciate all responses, only candidates under consideration will be contacted.

Learn more about YSM at

Date Posted: October 6, 2022